Payments

            

 Payments window is used to make payments to the vendor or customer against the invoices or without the invoices. This window is also used to make the payments of salaries or utility bills. We can also use this window for issuing checks to the vendor or customer. In order to make receipts user must followed the following steps.

Step no 1. First of all go to task bar menu and click on payments.

The following window will appear.

Step no 2. Select the customer or vendor from the drop down list and enter the “ID”of the customer or vendor, to payments have to made.

Step no 3. When user selects the customer or vendor pay to the order of field will be filled with the name and address of the customer.

Step no 4. Enter the click no  in the check number field.

Step no 5. The “Memo” field will be filled with the account number of the vendor or the customer by default; you can also change it by clicking on it.

Step no 6. Enter the check no in “Check no” 

field. This field is used to give a unique or different code to each check for identification and avoid repetition.

Step no 7. Enter the current date in the “Date” in the date field.

Step no 8. Select the cash account from “Cash account” field to which this transaction will ne charged.

Step no 9. Cash account balance is used to check the balance of cash by clicking on the “$” button.

Step no 10. In case there is any invoice due for payments of customer or vendor, when we enter the ID of that customer or vendor the “Apply to invoices” tab will be enabled.

Step no 11. The first field is “Invoice” field. Invoice shows a number which is issued while issuing a vendor or customer invoice.

Step no 12. The “Date due” and “Amount due” field will be filled automatically with invoice the date due field show for your invoice and the amount due shows the unpaid amount.

Step no 13. Enter the description in “Description field”.

Step no 14. The “Discount” field will calculate the discount automatically according to terms selected for the vendor whose ID is entered.

Step no 15. Enter the amount which you want to pay to the vendors in “Amount paid “field.  

Step no 16. User can also check the box of “Pay” if amount is received.

Step no 17. Click on “Save” button to save the payment.

If you want to make payments to the vendor for which there are no invoices or you want to make payments of certain expenses than you have to follow the following steps.

 Step no 18. Enter the quantity of item in “Quantity” field.

Step no 19. Enter the ID of the item in the “Item” field of which you are purchasing the “Description” field will be filled automatically.

Step no 20. Enter the GL account in the “GL” field which you want to use for this purchase.

Step no 21. Enter the unit price of the item in the “Unit price” field. As default it is the last unit price enter for this particular item whose ID is entered. User can also change the unit price by clicking on the field.

Step no 22. “Amount” field will be calculated by multiplying the quantity with the unit price field.

Step no 23. Click on “Save” button to save the transaction.

In case you want to make payments of utility bills you just have to write salaries or head of utility bill in “Pay to the order of” than write in “Description” and than enter the amount in “Amount” field and Click on “Save” button to save the transaction.